Today’s legal departments face numerous challenges with managing contracts, including contract retrievals, reviews, and analyses that consume valuable time, drain resources, and add costs. At Rocket Software, our Legal Department confronted these challenges head-on and identified a game-changing solution within our own innovation ecosystem: Rocket® Mobius®, our enterprise content services platform. It’s this innovation that we believe contributed to Rocket Software being named a Major Player in the 2024 IDC MarketScape for Intelligent Content Services¹. The result? A streamlined, cost-saving approach that has set a new benchmark for efficiency and innovation.

The Challenge

With a growing volume of contracts and finite internal resources, the Legal Department found itself stretched thin. Every contract inquiry required a significant investment of time for locating, reviewing, and extracting key information. Attorneys spent an average of 10–15 minutes searching for a single contract, with even more time dedicated to analyzing and summarizing the contents. These inefficiencies were further compounded by Rocket Software’s rapid growth, driven by acquisitions that introduced thousands of new contracts that needed to be quickly analyzed for risk and compliance. Furthermore, the team had to consider the scalability of the solution to handle ongoing contract management.

The department had clear goals but limited options. Additional spending and reliance on outside counsel during due diligence processes inflated legal costs astronomically. It was clear that a new, innovative approach was necessary to meet the demands of internal stakeholders without exceeding budget constraints.

The Solution: Leveraging Rocket Mobius for Legal Precision

Enter Rocket Mobius, a platform designed for enterprise content services that could be utilized to solve the Legal Department’s challenges. The following key capabilities were critical to optimizing contract management for the Legal Team:

• Centralized, intelligent search: Powered by advanced algorithms, the Mobius repository ensures executed contracts are stored in one easily searchable location. GenAI further enhances search functionality with contextual keyword and clause detection, ensuring faster, more relevant, and accurate results.
• Smart metadata extraction: Using GenAI models, the platform identifies and extracts key details from contracts automatically. Instead of combing through pages manually, attorneys now gain critical insights — including renewal dates, obligations, and termination terms — in moments.
• Natural language query via Smart Chat: This conversational GenAI interface enables users to ask legal and contract-specific questions in plain language, such as, “Will this contract auto-renew?” or “What are the payment terms?” The platform responds instantly with accurate, actionable information.
• Streamlined batch analysis: The ability to review multiple contracts concurrently allows teams to quickly assess risks, compare clauses, or ensure compliance, even when dealing with acquisitions or legacy agreements.

Rocket Mobius not only addressed immediate contract-related challenges but also introduced new features to the Mobius product roadmap, such as capabilities for archiving encrypted PDFs. These innovations will soon be available to all of Mobius’ customers.

Key Benefits of the Mobius Transformation

The Mobius platform has delivered significant gains in productivity, cost savings, and overall efficiency. Here’s how:

1. Time savings

Contract search and analysis time has been reduced by a staggering 80%. Tasks that previously took 10–15 minutes per contract now take just 2–3 minutes, freeing up attorneys to focus on more complex work.

2. Reduction in legal costs

By enabling in-house handling of tasks previously outsourced to external counsel, particularly in support of acquisition due diligence activities, the Legal Department has slashed costs. The ability to review and summarize more agreements internally has dramatically lowered the department’s reliance on costly outside expertise.

3. Agility and scalability

Streamlined workflows offer scalability, allowing the department to handle increased workloads without needing additional resources or headcount. This adaptability is particularly valuable during periods of growth, such as post-acquisition transitions.

4. Enhanced budget predictability

By automating routine tasks and improving process consistency, the Legal Department has gained better control of its budget — reducing unpredictability caused by variable time and resource demands.

5. Improved stakeholder satisfaction

Faster response times and accurate contract insights have strengthened internal relationships and further positioned the Legal Department as a trusted, proactive partner.

Success Story: A Smarter Path to Legal Innovation

Rocket Software’s acquisition of OpenText’s Application Modernization and Connectivity (AMC) business in May 2024 exemplifies the success of Mobius. The acquisition added thousands of new contracts and placed unprecedented pressure on the Legal Department. Yet, instead of looking outward for solutions, the department innovated from within.

With Mobius, post-acquisition contract integration was handled more efficiently — contracts were automatically uploaded, indexed, and made searchable, which eliminated the need for manual sorting. Smart Chat even allowed team members with limited legal expertise to answer complex questions, democratizing access to critical insights.

One standout result? The department significantly reduced external legal costs while identifying potential compliance risks earlier in the process.

Why It Matters

Streamlining has helped enable sales, kickstart planning, and improve compliance. The implementation of Mobius transformed both processes and perceptions. The Legal Department, once seen as a cost center, is now viewed as an innovative, forward-thinking team. This new role has paved the way for greater collaboration with other departments and positioned the team as a key contributor to Rocket’s strategic goals.

A Call to Action

At Rocket Software, innovation doesn’t stop at solving technical challenges. It’s about transforming how we operate, saving time and money, and paving the way for success. If your organization faces similar challenges in managing contracts or other critical documents, consider what Rocket Mobius can do for you.

Discover the Mobius advantage.

Book a Demo Today and explore how this technology will revolutionize your workflows, drive efficiencies, and unlock new possibilities. Lead with confidence in a world where innovation is key.

¹ IDC MarketScape: Worldwide Intelligent Content Services 2024 Vendor Assessment, doc #US51472724, April 2024.

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